234 – Personnel Files

I. Policy

A. In accordance with law and regulations regarding the creation and maintenance of employee records, personnel files will be kept on each regular employee.

B. Confidentiality of Personnel Files:

All employees with access to employee records are cautioned that the contents of personnel files are highly confidential and may not be revealed or discussed among coworkers.

C. Viewing Personnel Files:

1. Any employee may request to see their personnel file by submitting a completed “Request to View Personnel File” form to the Human Resources Division.

2. Appointment to view file:

When a “Request to View Personnel File” form is received, Human Resources Division will schedule an appointment for the employee to see his or her personnel file at a mutually convenient time.

3. Viewing the file:

An employee’s opportunity to inspect his or her personnel file is personal to the employee alone and may not be assigned to any other person without the employee’s expressed permission and consent.

D. Copies:

Copies will be available in accordance with the provisions of the Texas Public Information Act.

E. Personal Information Required:

Employees with the Harris County Sheriff’s Office will provide the agency with their most current home address, home phone, cell phone, and emergency contact information by updating their information in all applicable Sheriff’s Office databases.

Revision

This policy has been revised on the below listed dates:

April 21, 2009

May 29, 2013

December 27, 2021