230 – Staff Meetings and Briefings

I. Purpose

A system utilizing the exchange of ideas and information is necessary to facilitate effective communications between Harris County Sheriff’s Office (HCSO) staff and employees to promote growth within the organization. The goals of this organization are accomplished through the integration of ideas presented by and through HCSO staff.

II. Policy

In an effort to promote effective verbal communication and cooperation between HCSO bureaus and divisions, scheduled staff meetings will be convened based on the following guidelines. Persons outside each respective management group may periodically be asked to attend meetings for cause.

III. Procedure

A. The Sheriff’s command staff will, when possible, meet weekly. The Sheriff or designee, or the administrative major will determine the date and may delegate specific duties in relation to the staff meeting.

B. The management staff of each bureau will, when possible and within workload constraints, meet monthly. The bureau commander will determine the date of each meeting and notify all bureau management staff.

C. The supervisory staff of each division will hold periodic meetings at the direction of the division commander. These meetings can be held on an individual basis or in a group setting. The division commander will determine the date of each meeting and notify all division supervisors.

D. Shift briefings will be held on a weekly basis or at the call of the first line supervisor as needed. Shift briefings provide a forum for personnel to receive information and provide feedback to their supervisors. The following areas will be discussed.

1. Assignments and scheduling within the respective bureau.
2. HCSO policies reviews and updates. Supervisors will review all amendments to the department policy with employees under their command and document employee receipt of amendments.
3. In-service trainings to address changes in laws, policies, and procedures. Supervisors conducting mandatory in-service training during shift briefings will document attendance and coordinate the curriculum through the HCSO Academy.
4. Line inspections within certain bureaus and divisions where shift meetings are not routinely conducted, or when information must be immediately provided to personnel and a shift meeting is not practical, supervisors will disseminate necessary information by e-mail or memorandum. Meeting agendas and personnel attendance records for meetings or training sessions will be maintained for a minimum of 12 months by the supervisor calling the meeting.

Revisions

This policy has been revised on the below listed dates:

April 21, 2009
June 17, 2021
April 3, 2025 (Technical Changes)

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